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Add your stands ​

When you need this ​

Before you bill anyone. Every levy is billed to a premise, and every stand you add gets a premise of its own, with the same number. Its invoices, payments, residents, visits and vehicles all hang off it.

Add stands one at a time here. For the whole stand register at once, see Upload stands from a spreadsheet.

Steps ​

Add a stand ​

  1. Open Stands in the menu and press New Stand.
  2. Stand Number (needed): the number on the estate's plan, for example 35820. No two stands can have the same number.
  3. The rest are optional, and you can fill them in later:
    • Size (m²): the stand's area, for example 510.50.
    • Use: for example Residential, Flats, Commercial, Open Space or Road Reserve.
    • Status: Available, Sold or Reserved.
    • Level of Development: Vacant, Under Construction or Completed.
  4. Press Save.

Change a stand's details ​

  1. Open Stands and press the stand's row. Type the number in Search by stand number... to find it.
  2. Press Edit, change what you need, and press Update.

A premise that isn't a stand ​

Something you bill that isn't on the stand register, such as a shop unit, can be added as a premise on its own. Most estates won't need this: add stands instead, since a premise added this way has no size, use or owner history.

  1. Open Premises in the menu and press New Premise.
  2. Type its Number and press Submit.

What you should see ​

  • Stand created at the top right, and the stand in the Stands list with its Use, Status, Level and Size (m²).
  • Its premise in the Premises list, under the same number. Open a premise to see its Invoices, Payments, Residents, Visits and Vehicles.
  • On the stand's page, No owner until you link one: see Link owners and residents to a stand.

If something goes wrong ​

  • "Stand number … already exists for this business": that number is already on the register. Search for it in Stands instead of adding it again.
  • Save stays greyed out: Stand Number is empty.
  • "Premise number is required" on New Premise: type the number.
  • New Stand or Upload is missing: your role can't add stands. Ask the estate's owner to change your role (see Staff logins and roles).
  • A stand was added by mistake: open it, press the three dots beside Edit, then Delete. Do this before anything is billed to it.